Event Date:

Friday, 1 November 2025

Venue:

Castle Hill RSL Club

Organised by:

Yeah The Girls 40 Plus (YTG40+)

Celebrating Women Expo – YTG40+

Terms and Conditions & Legal Disclaimer

Event Date:

Friday, 1 November 2025

Venue:

Castle Hill RSL Club

Organised by:

Yeah The Girls 40 Plus (YTG40+)

1. General Participation

By attending, sponsoring, volunteering, speaking, or exhibiting at the Celebrating Women Expo – YTG40+, you agree to abide by the following terms and conditions.

The Expo is intended to be a safe, inclusive, and respectful environment for all participants. Any form of harassment, abuse, discrimination, or disruptive behaviour—whether physical, verbal, written, or online—will not be tolerated. The organiser reserves the right to remove any participant from the venue at any time for conduct that breaches these values, without refund or compensation.

All attendees must comply with Castle Hill RSL Club’s safety guidelines, as well as any lawful directions given by YTG40+ staff or volunteers.

2. Stallholders

Stallholders are responsible for:

Arriving between 7:00 AM – 8:45 AM for setup. Remaining present until the event concludes at 3:00 PM. Bringing their own display setup, tablecloths, signage, and any required electrical equipment. Ensuring all products and services comply with Australian Consumer Law, Work Health & Safety regulations, and public liability obligations

Dangerous goods, offensive material, and unauthorised food handling are prohibited. Stallholders must provide their

Public Liability Insurance certificate

if required.

YTG40+ reserves the right to reassign or adjust stall allocations to ensure flow and safety. No refunds will be provided for “no-shows” or early pack-downs.

3. Sponsors

All sponsors are expected to deliver their required marketing materials (logos, bios, magazine content, etc.) by the stated deadlines. Delays may result in partial delivery of sponsor benefits without refund.

Sponsorship content must align with the values of the YTG40+ community. The organiser reserves the right to decline or edit content that is misleading, offensive, or inconsistent with the Expo’s mission.

Sponsorship does not create a joint venture, partnership, or employee relationship between YTG40+ and the sponsor.

4. Volunteers

Volunteers agree to participate in good faith and follow all instructions provided by YTG40+ organisers or designated team leaders. Volunteers are not employees and will not receive payment.

YTG40+ will take all reasonable precautions to ensure volunteer wellbeing. However, volunteers acknowledge that they participate at their own risk and are expected to act responsibly in a team environment.

Volunteers must notify the organiser as soon as possible if they are unable to attend.

5. Photography, Filming & Media Consent

By entering the Expo space, you consent to being photographed, filmed, or recorded. These images and recordings may be used by YTG40+ for promotional purposes including, but not limited to:

Social media content. Event highlight reels. Printed or digital marketing material. The YTG40+ Podcast, YouTube Channel, and Magazine

If you do

not

wish to be photographed or filmed, please notify the registration desk upon arrival. We will make reasonable efforts to accommodate your request.

6. Liability & Disclaimer

Participation in this event is at your own risk.

While all efforts will be made to ensure the event is safe and well-organised, YTG40+, its partners, Castle Hill RSL Club, and any volunteers or contractors involved accept no liability for personal injury, theft, loss, or damage to property.

Stallholders and sponsors are responsible for obtaining their own insurance (including

Public Liability Insurance

if required). Any loss, delay, or financial impact caused by vendor error, late arrival, power failure, weather, or emergency evacuations will not be reimbursed.

YTG40+ has

no affiliation with Facebook, Instagram, or Meta

. Any promotion through these platforms is solely operated by the YTG40+ brand and not endorsed by the platform providers.

7. Event Changes, Cancellations or Force Majeure

The organiser reserves the right to modify, reschedule, relocate, or cancel the event due to unforeseen circumstances, including but not limited to:

Venue changes Natural disastersCOVID-19 restrictions Illness or speaker availability Safety concerns

Where possible, notice will be provided in writing. In the event of cancellation, the organiser may offer a refund or transfer to a future event, at its sole discretion.

8. Acceptance of Terms

By registering as a stallholder, sponsor, attendee, or volunteer, you confirm that you have read, understood, and agree to abide by the above Terms and Conditions. These terms apply whether you complete registration online, via email, or in writing.